The Community Club Board of Directors held their open meeting on June 29 with all managers and board members present. Due to the newness of the Northstar system a complete financial report was not presented to the board but should be available for the month of July.
Here are the highlights of the department mangers reports. Indian Hills Pro Shop: Josh Little, Shop Manager, said that 34 people have taken advantage of the golf/lunch special and more specials will be offered to increase play.
Golf Maintenance: David Delk, Maintenance Supervisor, presented the status of the course with many accomplishments for fertilizing, spraying and leak repairs. Plans are to continue with fertilizing and insecticide treatments. The main issue at this time is the aging irrigation system.
The Club and Top of the Rock: Jon Bradley attended his first board meeting and was welcomed to the organization. Paul Wellenberger, GM, said that Sonny from the Sweet Shoppe donated an ice cream machine to the Club. The Top of the Rock has been well marketed and everything was in place for the Grand Opening.
FFB Marina: Jim Stafford, Marina Manager, stated orientation for marina staff has been completed. Annual maintenance and service has been completed in several areas of he marina. The 2 year electrical inspection was completed with some repairs needed and completed. Repositioning of the marina anchoring system should be completed in June. Plans include re-striping parking lot once lake level permits and rental boat bottoms cleaning will take place. Issues include work truck out for repairs, limited parking due to lake level and the powerhead on the Sugarloaf Shuttle needs replacement at a cost of $3-$4,000. A rental pontoon is being used in the meantime.
Public Works: Darren Liles, Public Works Foreman, stood in for John Tyer. Darren stated that there was lots of work completed at all the different amenities with a breakdown for each. Trees were cut and hauled away from numerous streets throughout the Bay. Potholes were patched in several streets and street signs are being replaced throughout the Bay. Plans include cutting trees to open the view at the Bay View club, finish work on the tennis courts north of the bay View Club and finish shoulder work along paved roads.
Recreation: Sheryl Paxton, Recreation Manager, stated the umbrellas have arrived for the pools, summer staff has been trained, 2014 budget ideas are underway and working with personnel at the Bay View Club resolving issues. Plans include overseeing the fencing around the patio at the Bay View Club.
Accounting: Jack Keathley, Accounting CFO, stated the accounting department has been under budget for the past two years regarding the audit and preparation of the Federal and State tax returns. Two insurance audits have been completed with no issues. Goals include; with new software comes new processes or adaptation to the current processes. These are being modified on a daily basis. Procedure manuals are being created for monthly processes also. The inventory processes for month end as well as receipt of inventory items have been completed and in review.
GM report: Paul Wellenberger, GM, stated the Surf the Bay event this year was a great success, comments from people at the event included “Good ole Days.” Ozark Fly boarding is a potential business opportunity at the marina. A great team effort by everyone made this a great success. Suburban Propane has reduced our cost from $1.833 to $1.50 per gallon and price was extended to employees. Plans include the Jim Smith Society coming to the Bay June 17 and the Annual Club meeting on June 17. Finishing up the paperwork for the Ed Leamon Woodland Mead connector trail.